Tenancy Guidelines

Important referencing guidelines for all prospective tenants

Before setting up a tenancy we will take up references on you before we approach the Landlord for their formal acceptance of your tenancy proposal. In order to assist you, it is important that you supply us with essential mandatory information to enable us to reference you properly. It is essential that all the information requested is supplied and the form is fully completed and legible. Missing information will delay your application and may endanger your application for tenancy.

When completing the reference application form will need to have the following information/supporting documents with you:

  • The full address of your current property, including the post code
  • Your cheque book and bank details including account number and account name.
  • The full company name, address and post code, Tel, Fax of your employer (if applicable)
  • When specifying your annual salary (if applicable) please quote this as a gross amount (i.e. before stoppages) and include your basic salary plus any regular bonuses or commissions
  • 3 Months of Proof of income/ Pay slips.
  • A contact name/company name, address, telephone and fax number of your current letting agent or landlord
  • You should provide proof of Photo ID (copy of driver’s licence, passport or birth certificate)
  • 2 proofs of each address given on your application form (utility bills, phone bills etc – dated within the last 3 months) when submitting this application.
  • Copy of recent bank statement (preferably 3 months)
  • A copy of your current tenancy agreement

Please ensure that all referees that you have nominated have been advised that they will be contacted by a referencing agency

Procedure for Securing a Tenancy

The landlord has instructed us to act on their behalf in their absence and to seek suitable tenants.

It is important to note that a property is let “as seen” and once you have moved into the property it would be very difficult to make any changes.

Having viewed the property and arrived at a decision to make application to rent, you are required to provide personal details ranging from name and address to occupation and salary. You are required to provide financial, employer, character and landlord/agent references as we can only agree to a tenancy on behalf of the landlord, subject to satisfactory replies from those referees. Our investigations will also include a search of the Credit Registers to establish your financial credibility. This is necessary for your prospective landlord to confirm that, in all respects, your application is suitable and satisfactory. For your own guidance you should be aware that to meet the required income to rent ratio your salary should be at least 2.5 x annual rent.

If you are unable to provide satisfactory references or credit check you may still be offered a Tenancy subject to a satisfactory Guarantor being provided. This person should be over 24 years old and in full time employment, earning at least 3 times your proposed annual rent. The Guarantor will be contacted to ensure that they are aware of a Guarantor’s obligations and they will be asked to complete a Guarantor’s application form. They will need to meet satisfactory reference checks and a satisfactory credit check and will be expected to sign a form to guarantee your legal commitments in the Tenancy.

If you are claiming benefits of any kind or are under 21 years of age, you will in all cases require a Guarantor. This Guarantor will need to meet all the criteria outlined in the above paragraph.

If you have County Court Judgements registered against you it may prove impossible to grant you a Tenancy unless satisfactory evidence of the clearance of debt is produced prior to the commencement of the Tenancy. If you have any such Judgements registered against you but do not declare them on your application form, they will in any case be found on our checking system and you will then be automatically disqualified from proceeding with the proposed tenancy. You are therefore advised in all circumstances of known or suspected bad credit to discuss the situation fully at the outset so we may properly advise you of how your application may proceed before you commit to any application fee.

Deposits and Rents

Given satisfactory replies to enquiries you will be offered the Tenancy of the property subject only to confirmation from the prospective landlord of their acceptance of your application, the Terms and Conditions of the Tenancy Agreement, payment of agreed advance of rent and required tenancy security deposit, and the payment of all administration costs. If rents and deposits are paid by cheque we must have at least 7 banking days for clearance of that cheque. The tenancy deposit acts as security for your performance of your obligations as a Tenant under the terms of Tenancy Agreement. This deposit will be returned to you at the end of the Tenancy term without interest and subject to any deductions that may be necessary to compensate the landlord for any breach of the Tenancy Agreement.


Should you wish to keep a pet at the property and the Landlord is agreeable, you will be required to pay an additional deposit for each pet which will be added to the tenancy deposit to meet certain criteria. Please ask for an information sheet.


All property rents quoted are exclusive of utilities and council tax (unless otherwise stated).


Where a landlord has agreed to accept tenants who are currently studying, we will require a minimum of 2 month’s deposit and a guarantor will also be necessary to secure the tenancy.


An application fee of £150.00 inc VAT for a single occupant and thereafter for a married couple or couple a fee of £250.00 inc VAT.

Paid By Cheque:

Habitat Local Ltd

Bank Transfer:

Habitat Local Ltd – Lloyds TSB
Sort Code: 30-18-55
Account Number: 29342868
REF: *Property Address*

Refund of fees

If the Landlord refuses to proceed, despite satisfactory reference, the fee will be refunded. If the letting does not go ahead due to default by the prospective tenant or the credit check or references are unsatisfactory or it becomes apparent that facts given to us in this application prove to be untruthful, we regret that the application fee will not be returned to you.


I/We understand that this application is NOT an offer of tenancy. The application is necessary to validate the details we have provided in support of our requirement for tenancy and, once a successful referencing pass has been received, the Landlord will be requested to formally accept my/our application.

Please note that each applicant aged 18 years and over MUST fully complete a separate application form. It is in your interests to complete this form clearly and accurately to avoid unnecessary delays in processing. Please be advised that all details will be checked and verified so it will assist in the prompt processing of your application if you contact those parties whose details you may give within the form, requesting them to respond immediately to confirmation requests made of them.

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